Shape the Future of Public Transport with First Bus

The UK's bus industry is evolving, and First Bus is proud to be at the forefront of this transformation. As franchising and contract-based services become more prominent, we're embracing the opportunity to shape the future of sustainable transport in partnership with local authorities and key stakeholders.

To help drive this transformation, we're looking for a Bid Document Controller to join our growing team. This role is key to supporting and coordinating the successful delivery of large-scale franchising and contract-based bids, ensuring First Bus continues to deliver high-quality, efficient services to communities nationwide.

Why Join Us?

Our Growth team plays a pivotal role in securing stability and future success. This is an opportunity to be part of a team that is shaping the next generation of public transport.

What You'll Be Doing:

• Document Management: Control internal and external documents for each bid phase, ensuring proper storage and accessibility. This includes:
• Submission documentation for bids
• Collateral for stakeholder sessions
• Internal documents for governance stages
• Version Control: Track document versions, revisions, and changes to ensure accuracy and compliance with project requirements.
• Distribution: Ensure all team members have timely access to necessary documentation.
• Procedure Implementation: Implement and enforce document control procedures for document creation, revision, and approval.
• Communication: Keep team members informed about new document versions and access procedures.
• Confidentiality: Maintain strict confidentiality of sensitive documents and ensure the secure organization of both paper and electronic records

What We're Looking For:

Essentials;

• 2-5 years previous experience of working on bids or complex projects
• Strong attention to detail & organisational skills
• Works well under pressure
• Proficiency in Microsoft Office and database management
• Communication and teamwork skills to coordinate with multiple stakeholders
• Can prioritise tasks to meet deadlines and managing documentation for multiple clients and projects simultaneously
• Adaptability/Flexibility within the working environment

Desirables;

• Experience with Document Control Systems (e.g. Teams, SharePoint, Aconex, EDMS etc.)
• Knowledge of compliance and document management best practices
• Experience working within a Transport Environment

Rewards & Benefits

• Competitive Salary
• Flexible working
• 25 days holiday + bank holidays
• Pension scheme and chance to buy discounted First Group shares
• Working at First you will receive a Free bus pass for you and your family after 6 months services as well as discounted train travel
• Cycle to work scheme
• Your health is important to us which is why we offer Simply Health & Smart Health for you and your dependents at no cost to you! This offering includes cash back benefits across optical & dental as well as virtual GP appointments, mental health support and nutrition and fitness advise. Our EAP provision offers 24hr, 365 days a year mental health support

Public transport serves everyone, whatever their differences. At First Bus, we want to be an employer open to you, no matter what your differences are. We aspire to be an inclusive organisation because diverse backgrounds, thinking and experiences bring so many benefits to our customers, communities and people. We welcome applications from all.

Applicants are advised that background checks will be conducted as a standard part of our recruitment process.